Hivos is hiring a
Job context
Hivos is seeking qualified candidates for the position of Programme Assistant
Under the direction of the Programme Manager, the Programme Assistant (PA) provides operational and administrative assistance to the Regional SRHR Programme team, performs a variety of administrative, coordination and logistical services in support of the operations of the Program, and assists with information management and assist in resolving day to day operational logistical support.
The PA will facilitate regular overviews for monitoring contracting, fundraising and reporting and act as the lead resource person for Hivos quality management, ISO policies and the Hivos information management system (All Solutions, project management systems).
Your responsibilities
Operations and Administration (25% of time)
Organises and keeps track of meetings (minutes and tracking of items), maintains and applies department agenda and planning, organises periodic and one-off events
Management of Information Systems (MIS) (25 % of time)
All Solutions Key user (Project side) responsible for training and support of users
Exercises a line control function by checking all projects data and information ensuring:
Maintains programme administration database such that:
The budget estimates accompanying programme and project proposals are checked and assessed
Ensuring timely registration of own project costs through the settlement process
Generate or extract relevant reports from the MIS to inform management decisions
Initiate project closures after ensuring that all obligations are met
Financial Management (20% of time)
Portfolio Management Support (15% of time)
Coordination of events and logistics (10 % of time)
Resource Mobilisation and Fundraising (5% of time)
Your profile
Minimum of 5 years' experience in a Finance and Administrative role;
Degree in Business Studies/Administration or equivalent;
Familiar with working with financial administrative systems;
High level computer literacy in Microsoft Office and accounting software;
Must be fluent in English and be able to communicate effectively;
Experience working in a Non-Governmental Organization environment ;
High energy, self-motivated, independent worker who is highly organized, results oriented and deadline driven;
Friendly, professional mannerism in dealing with the public both face to face and telephonically;
Accuracy and confidentiality;
Creative and flexible approach to work, and ability to work well independently and within a team;
Ability to work under pressure in a multi-cultural environment.
What we offer
Hivos offers a challenging position in an international environment.
The Regional office is based in Harare, Zimbabwe. This position will be based in Lusaka, Zambia. Hivos welcomes International & Regional applicants but can only offer a position to only those with a valid work permit for Zambia. Hivos can only offer employment on local terms and conditions.
How to apply
Please apply before March 17 2023. If you meet the above-mentioned qualifications (please look carefully), you can apply to this vacancy by filling in a digital application form and adding a cover letter explaining your motivation and your CV. You can find application form here.
About Hivos
Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.
More about Hivos at: www.hivos.org