Program Assistant

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISD’s staff of more than 20 people, plus over 150 associates and consultants, come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in nearly 100 countries.

Role

IISD is looking for a Program Assistant to join the Tracking Progress team to provide a range of administrative tasks for the program’s projects. This person is an extremely efficient and organized multitasker, looking for an exciting opportunity to work with an outstanding international team.  This role has growth potential and is perfect for those who want to broaden their skill set.

Responsibilities

• Assist with the coordination of Tracking Progress team members’ corporate credit card management and reconciliation, and all matters relating to expense claims management for the Tracking Progress program.
• Provide support to the project managers and program financial analysts during the annual budget and forecasting process.
• Update and maintain the program’s project tracking with meeting-related information, documentation, and funder contact details.
• Assist in setting up projects in the task management system, and track the status of specific activities (donor reporting, invoicing, etc.).
• Track project-related deadlines, support the team with donor reporting tasks, and prompt the team regarding upcoming due dates.
• Maintain an updated list of meetings that the ENB team will include in their roster.
• Provide support in the preparation of funding proposals, budget development, funder and consultant contracting, and donor reporting.
• Other duties as assigned.

Skills and Qualifications

• • Excellent communication skills
  • Excellent attention to detail
  • 3 years of experience in project administrative and operational support role.
  • Degree in Administration or equivalent.
  • Strong organizational, administrative and planning skills, including an ability to manage multiple tasks ranging in demand while working under tight deadlines.
  • Computer literacy, including Microsoft Office applications.
  • Ability to work as part of an international, geographically-distributed team and independently with limited guidance.
  • Ability to work well in a virtual team environment
  • Strong interpersonal and networking skills.
  • Eligible to work in Canada.

Location: This position will be a hybrid home/office role based in Winnipeg (a minimum of 1–2 days a week in the office weekly will be required).

Salary: $38,285 - $44,772 (salary commensurate with experience)

Closing date:  March 26, 2023

Application Procedure

All submissions must be in English. Accommodations for job applicants with disabilities are available on request.

Candidates must hold appropriate work authorization for Canada.

Applications will only be accepted through Bamboo HR.

Please include the following:

• A CV (no longer than two pages)
• A cover letter (one page)
• IISD Voluntary Self-Identification Questionnaire (optional)

Only those candidates we wish to interview will be contacted. Resumes will be kept on file for 1 year.

IISD has implemented a COVID-19 vaccination policy that requires employees who are required or choose to be at an office or participate in in-person team events or in-person meetings/events to be fully vaccinated. Anyone unable to be fully vaccinated, either because of a sincerely held religious belief or a medical condition or a disability that prevents them from being fully vaccinated, can request a reasonable accommodation.

IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+ to apply for this position. Preference will be given to the equity-deserving groups during the hiring process. We offer reasonable accommodations in our recruitment process and seek applicants’ advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.