Job Title: Partnerships Support and Resource Coordinator (PSRP)
Job Group Programme
Duty Station: Ukraine - Odesa (with frequent travel to NPs programme sites including Mykolaiv, Kherson, Kharkiv)
Administrative Line Manager Senior Programme Manager
Technical Line Manager: Head of Programmes
Line Management Responsibility: N/A
NP reimagines security and civilian protection in areas most impacted by conflict by working alongside communities to interrupt and prevent violence. NP is a global civil society organization that works with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP) and by helping to transform the world’s response to conflict situations. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction, social cohesion, and civic engagement.
NP first established a presence in Ukraine in 2014/2015 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022. NP occupies a unique space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to directly contribute to the sustainability and safety of their actions.
The Partnerships Support and Resource Coordinator will be responsible for developing a strategic framework and systems to strengthen Nonviolent Peaceforce (NP) partnerships in Ukraine with national non-governmental organisations (NNGOs), Community-Based Organisations (CBOs), Civil Society Organisations (CSOs), and local volunteer collectives. The Partnerships Support and Resource Coordinator will work across departments to establish new and improve current systems and approaches for identifying, cultivating, and maintaining effective partnerships that contribute to NP’s strategy of localisation in practice in Ukraine. They will map and identify new partnership opportunities, assess partner organisations capacities, facilitate and co-create relevant capacity strengthening support, and provide ongoing support to existing partner organisations. They will work closely with the Programme Development team to ensure that partner agreements are in place and donor requirements are complied with by said partners.
The successful candidate has experience in organisational capacity development and training. You have strong networking, coordination, and stakeholder management skills. You have a clear understanding of the project management cycle, donor compliance, are skilled in budget management, and have the ability to draw out impact in implementation. You have excellent interpersonal skills and flair for connecting and building trust with people from a wide variety of backgrounds. You have a strong capacity for listening and converting ideas and needs into concrete solutions. You are driven by a keen interest and personal commitment to civilian protection.
- Lead the Country Office in developing systematic approaches to selecting partners, and in identifying and cultivating strategic partnerships.
- Contribute to the formulation of NP’s partnership strategy and help promote that vision with NP’s staff and partners.
- Contribute to the UCP community of practice and localisation efforts in Ukraine by sharing best practices from the Ukraine context.
Partnership Systems and Policies
- In consultation with existing partners, work across NP departments to develop new and improve current systems that are supportive of NP’s partnerships and ensure periodic review and updating of policies once they are in place.
- Ensure effective and collaborative partnership assessments and capacity planning on a routine basis to identify new partners and ensuring sharing of risks.
- Maintain NP’s partnership database that maps out partner capacity, influence, and strategic alignment.
Capacity Development and Resource Sharing
- Act as primary focal point or NP partners.
- Undertake the initial capacity planning and assessment of partners. Analyse assessments to identify specific capacity strengthening and organisational development opportunities and provided targeted support.
- Review existing partnering resources and identify additional needs to support capacity planning, monitoring, compliance, project cycle management, etc., coordinate closely with NP project teams.
- Identify specific partner training needs (technical and organisational) and xxx
- Plan, organise, and develop training sessions directly or with NP programme teams and/or facilitate the outsourcing of NP training programmes to external trainers.
- Support with integrating internal NP resources into partner workflows, compile and help systemise existing resources, facilitate their sharing with said partners.
- Provide support to the partner organisation in the project cycle management, including ensuring work/activity/spending plans and partner budgets are in place and assist partner teams to put these in place.
- Assist partner management to monitor outputs against work/activity plans and budgets. Assist partners to strategize ways to support their own organisational development.
- Keep track of relevant technical, operational, and finance related issues and, where necessary, facilitate support from NP teams to ensure continuous support to partners and their involvement at all stages of a programme cycle.
- Help ensure partner’s involvement in strategic planning, programme design, and proposal/concept note development.
- Help NP programme teams identify and explore new partnerships, including the updating of the partnership mapping and establishing relationships for collaborating on programming and mutual capacity strengthening.
- Ensure that the sub-grant agreements, Memorandums of Understanding (MoUs), as well as institutional policies and procedures are filed and complied with by the partner organisations, including NP’s Code of Conduct and Safeguarding Children and Vulnerable Adults Policy.
- Work with the Finance team to ensure timely payment of partner instalments, review of partner reports, and the close out partner sub-grants.
- In collaboration with partners, plan and facilitate regular partnership meetings between partners and NP project teams ensuring that discussions are as constructive, relevant, and mutually beneficial as possible.
- Promote relationships of mutual respect and learning with partners and provide guidance to relevant staff on balancing between holding partners accountable while supporting them.
- Facilitate partners’ feedback on their partnership with NP and work with relevant departments to address feedback.
- Engage with NP’s global and regional partnership discussions/initiatives, contributing learning and leveraging best practices from the Ukraine context.
- Coordinate with the M&E Officer to ensure the development and implementation of appropriate M&E and programme management tools and systems for use by partners, and that ongoing support is provided to partners on the use of such tools.
- Contribute to a system for accountability towards partners where NP regularly seeks feedback from partners on its strategies and plans.
QUALIFICATIONS AND COMPETENCIES
Education, Knowledge, and Experience
- Post-secondary education in refugee law, human rights, international human rights law, international humanitarian law, negotiation, mediation, human security or related.
- Minimum of 5 years’ experience in managing large projects in INGOs.
- At least 2 years of working experience in partnership management.
- Strong knowledge of project management and an understanding of the humanitarian context programming is a plus.
- Experience in donor reporting.
- Experience in M&E.
- Experience in protection, peace building, social cohesion, women peace, and security.
- Strong collaborator with effective interpersonal and analytical skills who can work seamlessly across cultures, and organisational units.
- Able to work effectively in a highly matrixed structure, multi-task, prioritize and make decisions.
- Experience in organisational capacity development, training, mentoring, and coaching.
- Analytical and problem-solving skills and an ability to work independently and with a team needed.
- Fluent in English, spoken and written. Understanding of Ukrainian/Russian language is an asset.
Other Specialised Requirements
- Ukraine is a complex security environment, and the evolution of the war is completely unpredictable – experience in insecure environments is essential to success in this position.
HOW TO APPLY
- Candidates meeting the above requirements are requested to visit our website to apply with a CV (max 2 pages) and Cover Letter (1 page). Incomplete applications will not be considered.
- Position will be open until June 9, 2023.
- Candidates may be selected before the closing date, apply early.
- As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview.
Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.
Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.
PLEASE BEWARE OF FRAUDULENT JOB OFFERS. NP DOES NOT CHARGE A FEE OR ASK FOR FINANCIAL TRANSACTIONS AT ANY STAGE OF THE RECRUITMENT PROCESS (INCLUDING APPLICATION, INTERVIEW, MEETING, TRAVELING, PROCESSING TRAINING, ETC). NP WILL NOT REQUEST INFORMATION ON APPLICANTS’ BANK ACCOUNTS.