Operations Coordinator , Accounting and Administration - MicroMentor

Location: Portland OR, or US Remote

Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.

Position Status Part Time (0.5 FTE), Regular, Non-Exempt Salary Range: The salary range for this position is $40,000 - $42,667 USD commensurate on experience ($20,000- $21,333.50 USD 0.5 FTE equivalent)

**About Mercy Corps
**
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

**The Program
**
MicroMentor is an initiative of Mercy Corps’ Innovations Team. MicroMentor connects entrepreneurs and business mentors on an easy-to-use social platform that strives to overcome geographical limitations and deliver business resources at scale to under-resourced communities around the globe. We are the world's largest network of free business mentoring. Entrepreneurs matched with a mentor have shown significant results in terms of improved job creation, business survival, and revenue growth. Since inception, our community has grown to more than 115,000 entrepreneurs and 43,000 mentors across 180 countries.  Our team is diverse, driven, hardworking and highly committed to the mission of helping small businesses thrive through mentoring.

**The Position
**
The Operations Coordinator will assist in driving MicroMentor towards operational and strategic excellence, by supporting the facilitation of our finance, accounting, and procurement procedures and improvement of our systems and processes.

**Essential Job Responsibilities
**
FINANCE AND ACCOUNTING

• Act as backup and support for Senior Operations Coordinator for the duties related to Accounts Payable
• Manage New Vendor and Consultant set up
• Data entry and tracking of Digital Advertising
• Act as backup and support for Senior Operations Coordinator for credit card allocation and reconciliation

PROCUREMENT AND RECRUITMENT

• Act as backup and support for Senior Operations Coordinator for all duties and responsibilities related to Procurement
• Kickoff and coordinate consultants and vendor contract renewals.
• Gather and organize supporting documentation.

TRAVEL

• Onboard new team members on processes and procedures related to travel
• Support team member travel at MicroMentor, primarily helping team members plan and book travel via Mercy Corps resources, as well as preparing team member expense reports.

ADMINISTRATION

• Coordinate earned income contracting process
• Manage folders and files for finance, procurement and contracting
• Lead Salesforce functions related to earned income contracts
• Support Operations department with ad hoc projects and duties

Supervisory Responsibility
None
**
Accountability
**
Reports Directly To: Director Finance & Administration, MicroMentor, Sara Fustolo
Works Directly With: MicroMentor Team Members**,** Mercy Corps International Finance (Regional & Assistant) Finance Officers and Corporate Finance**,** Mercy Corps Regional Program Team**,** Mercy Corps Global Procurement and Logistics Team
**
Accountability to Participants and Stakeholders
**
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

**Minimum Qualifications & Transferable Skills
**
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please submit a cover letter that clearly shows how your experience meets the minimum qualifications and prepares you to perform the key responsibilities of this role; be clear and specific about how your background is relevant.

• 2 years of any combination of experience in business administration, finance, banking, accounting or other relevant field is required (international education and experience will also be considered).
• 1+ year of bookkeeping and budgeting experience
• Strong computer skills in Google suite and MS Office programs (specifically MS365) required
• 1+ year experience in procurement of contracts and coordinating business travel preferred
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Ability to multi-task and maintain attention to detail
• Ability to work efficiently with minimal supervision

**Success Factors
**
The ability to thrive in a fast-paced, multi-tasking environment while maintaining the respect of staff and colleagues is essential for this position. The successful candidate will demonstrate an understanding of accounting practices and procedures, strong attention to detail, an understanding of general accounting principles and the ability to act responsibly and ethically when working with sensitive financial information. They will have a desire and the willingness to learn. This ideal candidate will also have strong interpersonal skills, and the ability to prioritize workload.

The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, and make effective communication a priority in all situations. Mercy Corps is a highly collaborative and lateral organization that encourages strong self-initiative as well as team spirit. In order to succeed in this environment, the candidate should be highly organized, and innovative.  They should have the ability to work under pressure to complete multiple tasks and meet demands and deadlines with a positive, constructive attitude under minimal supervision. They should also demonstrate proud workmanship, good communication and collaboration skills.

**Living Conditions / Environmental Conditions
**
This position can be fully remote, US-Based.  Must be available to overlap with PST working hours.  This is a part-time position (20 hours per week) and we are open to a flexible schedule.

**Ongoing Learning
**
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

**Diversity, Equity & Inclusion
** 
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

**Equal Employment Opportunity
**
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics
**
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme.** We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.
 
**Covid-19 Vaccine Policy for US-Based Employees
**
Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status.

This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.
This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment.  Team members that travel are expected to comply with host-country requirements, including vaccinations.  Failure to comply may impact your employment.  Proof of vaccination or exemption must be provided.