the Florence Project is hiring a
This is an internal posting only.
The Florence Project was founded in 1989 to respond to a representation crisis for indigent non-citizens detained at the rural Immigration and Customs Enforcement (ICE) Detention Center in Florence, Arizona. Through our programs today, we provide services to thousands of adults, youth, and children detained in Eloy, Florence, Phoenix, and Tucson, Arizona on any given day. In 2001, the Florence Project implemented our Integrated Social Services Program, one of the first of its kind in this field. The Florence Project provides high quality legal and social services and supports initiatives for national changes in immigration law and policy.
Primary Purpose of the Job:
The Managing Legal Assistant will be part of the Adult Program Managerial Team, including Adult Program Managing Attorneys, Adult Program Managing Social Workers, and the Adult Program Manager. The Managing Legal Assistant in the Adult Program will provide supervision to Legal Assistants as well as leadership, coordination, and oversight of programmatic needs related to Legal Assistants’ duties and responsibilities, including Pro se Workshops (PSWs). The Managing Legal Assistant will also provide mentoring and support to Legal Assistant staff. This position includes extensive client contact with men and women in ICE custody. This position will likely require travel between Phoenix and Tucson to supervise staff from both offices. This position will report directly to an Adult Program Managing Attorney.
Essential Duties and Responsibilities:
Duties include but are not limited to the following:
Supervising Legal Assistants in the Adult Program. This includes coordinating regularly scheduled meetings with supervised staff members, providing critical feedback to promote staff members’ development and growth, and evaluating staff members’ performance.
This position may require supervision in both Phoenix and Tucson offices and will be expected to travel between offices and detention centers.
Providing leadership, coordination, and oversight in the hiring and training processes of new Legal Assistants. This includes participating on hiring committees for Legal Assistants, coordinating the onboarding of new Legal Assistants, and creating and leading training for Legal Assistants. These duties will be performed in collaboration with the Human Resources Team and the Adult Program Managerial Team.
Overseeing and being responsible for the quality of services provided to participants in the detention facilities, including the provision of PSWs presentations and legal intakes. These duties will be performed in collaboration with the Adult Program Managerial Team.
Providing leadership, coordination, and oversight on programmatic needs related to the management of clients. These duties will be performed in collaboration with the Adult Program Managerial Team.
Providing mentorship and support to Legal Assistants in their provision of services to detained participants. These duties will be performed in collaboration with the Adult Program Managerial Team and Staff Attorneys.
Providing leadership, coordination, and oversight on programmatic needs related to updating drive management systems, case management systems, and databases. These duties will be performed in collaboration with the Adult Program Managerial Team, Adult Program Senior Legal Assistants, and Adult Program Legal Administrative Assistants.
Providing assistance to Staff Attorneys by maintaining an assigned caseload (number of cases will depend on workflow and needs).
Leading Legal Assistant meetings, working groups, and special projects as needed.
Providing coordination and oversight related to programmatic needs related to mail and operations systems. These duties will be performed in collaboration with the Adult Program Managerial Team, Adult Program Legal Administrative Assistants and the Operations Team.
Participating in overall program development with the Adult Program Managerial Team. This includes attending the Adult Program Managerial weekly team meetings.
Supporting Florence Project outreach and development activities as needed, including ad hoc projects.
Data entry as assigned.
Performing administrative duties as needed.
Other duties as needed.
Bachelor's Degree preferred. A combination of relevant experience and education can be considered.
Two years of relevant professional experience required. Specific legal assistant experience preferred.
Ability to work with diverse and vulnerable populations are required.
Must be comfortable working with people with criminal convictions.
Fluency or advanced proficiency in Spanish required.
Strong leadership skills.
Self-starter with a demonstrated strong interest in immigration issues.
Demonstrates interest in advocating for indigent immigrant clients in a respectful and empowering way as well as zealous support of the Florence Project’s mission.
A hardworking, flexible, respectful team player that can work effectively in a collaborative and client-centered work environment.
Highly organized and able to be an innovative thinker and work in a high-volume setting with limited resources.
Ability to work independently with the ability to effectively manage multiple projects and set and meet deadlines.
Is adaptable in the face of conflict, pressure, crisis, or changing priorities.
Strong interpersonal skills and the ability to work with diverse populations.
Exhibits a high level of professionalism.
Exhibits a high level of consistent, exceptional performance on work products.
Exhibits high ethical standards and the ability to maintain confidentiality.
Displays a commitment to diversity and inclusion.
Ability to communicate effectively verbally and in writing.
Excellent problem-solving, research, and analytical skills.
Must have a valid driver’s license and reliable transportation.
Proven computer skills, including Microsoft Office 365, Word, Excel, PowerPoint, and Adobe Pro.
Must be able to pass federal and state background checks.
Working Conditions/Physical Demands:
Salary & Benefits:
This is a full-time position. Salary is competitive for our field and geographical area and is commensurate with experience: $58,000-$66,000 Annually. We strive to create and uphold a positive, supportive, and inclusive work environment for all staff.
We offer excellent benefits, including:
Medical plans including health, dental, vision coverage, subject to plan terms
Short Term Disability
Eligibility for group benefits such as voluntary life insurance, subject to applicable waiting periods
Retirement plan, subject to plan terms
Paid Time Off earned on a biweekly accrual basis- Twenty-five (25) Days of Vacation Time, annually
Five (5) Days of Medical/Sick Time, annually
One (1) Day of Personal Time, monthly
Eight (8) Week Paid Sabbatical, after three years of employment
Company-paid federal holidays, all observed
Eligible for Parental Leave which includes Twelve (12) paid weeks
Mileage reimbursement for travel between offices and places of work.
Relocation Assistance for out of state new hires available for some positions.
This is an immediate opening. Salary is commensurate with experience. The position will remain open until we receive enough qualified applicants. To apply, please submit a cover letter detailing your interest in the position as well as your resume, three professional references. Applications will be reviewed on a rolling basis, and candidates are encouraged to apply early. Only those selected for an interview will be contacted. The Florence Project values diversity in the workplace and strongly encourages applications from people of color, LGBTQ individuals, persons with disabilities, and members of underrepresented communities.
At FIRRP, we recognize that people come with a wealth of experience and talent beyond just the requirements of a job. If your experience is close to what you see listed in our current job opportunities, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence, which is very much valued at FIRRP. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.
This job announcement is for informational purposes only and is subject to change and modification without notice. This job announcement includes a non-exhaustive list of responsibilities, qualifications and requirements of the position, but does not necessarily include all the job functions of the position.