LOGISTICS COORDINATOR

All Hands and Hearts is a disaster relief nonprofit. Our program bases are located in the communities we serve, and depending on the role you apply for you may be required to visit and/or live in our communal program environments. Please note that vaccination is required for all in-person work environments, including program bases and offices. You will also be expected to adhere to particular safety protocols (including relating to COVID-19), and should understand your responsibility for the safety of yourself and others around you. We will always provide an option for travel-exempt staff to join meetings and events virtually, to ensure we provide an inclusive environment for those who are unvaccinated or at high risk.

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.

The start date for this position is April 2023. Must be legally authorized to work in the US.

Learn more about our Florida Hurricane Ian Relief program.

Position Purpose

A versatile position within a dynamic nonprofit that provides community-inspired, volunteer-powered disaster relief. The position is full time and is responsible for managing field logistics, procuring and delivering materials, and supporting scheduling daily work for the construction team and volunteers. It also acts as a liaison between field and office teams to maintain a smooth workflow and ensure sites are ready for work.

Reporting Relationships

• Reports to Project Manager

• Roles reporting to position None

• Approximate number of reports 0

Essential Functions

• Communicate with Project Manager, Construction Site Supervisor, Site Supervisors and/or Team Leads to determine site needs and logistics

• Collaborate with Volunteer Coordinator and Project Manager to ensure there are sufficient volunteer numbers to meet the needs of the workflow and work queue

• Procure and deliver materials to worksites utilizing a variety of vendors (Home Depot, Lowes, local hardware stores, etc.)

• Call homeowners to walk through our Homeowner Prioritization Process so we understand vulnerability of beneficiaries

• Schedule work dates with homeowners leading up to work on sites, and conduct follow up calls to capture feedback and satisfaction level of work completed

• Determine and organize daily worksite logistics considering vehicles, phase of work, site size, etc.

• In collaboration with leadership, develop clear training and safety protocols on site and communicate these with Site Supervisor and/or Team Leads

• Maintain accurate tracking systems of worksite progress/completion and materials/tools in Salesforce and other databases

• Organize and maintain tool warehouse and inventory

• Provide support during in home assessments and on work sites as needed

• Ensure high quality of work performed by teams in the field

• We understand vaccination is the best way to protect our beneficiaries, community members, staff and volunteers. Therefore, we require all staff members working in in-person environments (including program staff, office staff, team meetings and program visits) to be fully vaccinated against COVID-19. Subject to applicable guidance, the term fully vaccinated currently refers to when an individual has received all recommended Covid-19 vaccines, including any booster dose(s) when eligible.

• Perform other duties as required

Financial Responsibilities

• Is this position responsible for the operating budget of the associated department? No
• Does this position have any other financial responsibilities? No

Position Requirements

• Education High school diploma or equivalent required
• Related Experience  Previous All Hands and Hearts experience preferred. Must have a minimum of 1 year of  experience with interior residential construction (framing, drywall, flooring, finish work) or similar disaster response/recovery work. Experience in leading teams in a post disaster environment is preferred.
• Special Competencies/Certifications  Must be legally authorized to work in the US. Good written and oral communication skills and confident working with Google Suite, Microsoft Office, particularly Word and Excel. Applicants need to be well organized and have a flexible approach to managing multiple tasks and prioritizing them appropriately. The individual is able to manage a large workload and perform in a fast-paced environment. Valid driver’s license & clean driving record required.
• Work Environment/Conditions  Based on program; communal living environment; high stress situations.

Compensation & Benefits

• Pay rate is $13.20-$14.70 USD/ hour, based on position, skills and experience
• Room & board included
• Monthly R&R breaks
• Travel to and from program location
• Medical, vision, and dental insurance plans
• Flex Spending Account
• 401K with Safe Harbor Match

All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.