Legal Assistant - Pro Bono Team

The Organization:
The Florence Project was founded in 1989 to respond to a representation crisis for indigent non-citizens detained at the rural Immigration and Customs Enforcement (ICE) Detention Center in Florence, Arizona. Through our programs today, we provide services to thousands of adults, youth, and children detained in Eloy, Florence, Phoenix, and Tucson, Arizona on any given day. In 2001, the Florence Project implemented our Integrated Social Services Program, one of the first of its kind in this field. The Florence Project provides high quality legal and social services and supports initiatives for national changes in immigration law and policy.

Primary Purpose of the Job:

The Legal Assistant works under the direction of the Managing Attorney and, in collaboration with a team of staff attorneys, other legal assistants, and social workers.  The position involves client contact with youth, including minors who have suffered abuse, abandonment, neglect, or other trauma.  The majority of the Legal Assistant’s work will be devoted to supporting the Children’s Pro Bono Managing Attorney and Mentors in providing an excellent and responsive mentoring service to pro bono attorneys handling Florence Project cases.

Essential Duties and Responsibilities:

• Assist in the on-boarding and recruiting of Pro Bono attorneys. Accompany Pro Bono attorneys when they go to shelters and facilitate communication with ORR case managers.
• Serve as interpreter between Pro Bono Attorneys and clients, in non-court settings.
• For cases that are direct representation by the Children’s Pro Bono Mentor, provide support for the legal case including drafting, and preparing filings for submission to juvenile court, USCIS, and EOIR.
• Contact and complete service of process to parents in their home country.
• Provide unaccompanied children “Know Your Rights” presentations at shelters.
• Assist with drafting and reviewing applications for relief –from removal for clients.
• Assist attorneys as requested in the representation of unaccompanied children regarding legal matters such as asylum, adjustment of status, naturalizations, and Special Immigrant Juvenile Status, family unity, and employment authorization.
• Conduct in-depth client intake interviews. Visit with clients to obtain initial and follow-up information.
• Responsible for maintaining a caseload as assigned; daily case management, scheduling client visits, obtaining and preparing supporting documentation, including country conditions, and legal research.
• Track and monitor caseload, court dates, and filing deadlines.
• Work with team members to develop case strategies consistent with immigration law and procedure. Assist in implementing agreed-upon strategy.
• Liaison between the attorney, family members, and the petitioner to obtain required documentation and information.
• Routinely check client case status with the courts.
• Assist attorneys as requested with drafts of legal memoranda, motions, briefs, pre-hearing statements, and other legal documents in support of immigration benefits.
• Schedule client visits, gather names and coordinate follow-up visits, or calls.
• Assist clients in gathering relevant evidence for their legal case.
• Conduct research as needed regarding immigration issues.
• Maintain complete and accurate case notes and client records. Prepares timely statistical reports.
• Attend team meetings, trainings.
• Be well versed in immigration law, policies and procedures.
• Remain current on implications of criminal and civil law as it applies to immigrants and refugees’ representation.
• In accordance with required ethical standards, preserves client confidentiality and avoids conflicts of interest.
• Maintain professional relationships with the Immigration Court (EOIR) and the U.S. Citizenship & Immigration Services (USCIS), government and social service organizations, and community organizations.
• Investigate and develop evidence to support clients' fear-based claims, such as drafting client declarations, witness letters and obtaining supporting documents from a feared country of return.
• Complete translation of documents.
• Conduct case and legal research (e.g., country conditions).
• Communicate with experts or witnesses as needed.
• Prepare legal filings and submissions (make copies) and submit them to the court as needed by the attorneys.
• Refer clients who are released from ORR custody to appropriate pro bono or low-cost legal resources in their destination community when such resources are available and compile packets of support.

Data Entry

• Data Entry, timekeeping, and file management.
• Maintain complete and accurate case notes and client records. Prepares timely statistical reports.
• Ensure the accuracy, substance, and timeliness of data, statistical and narrative reports, projects, schedules, and other relevant work products. Enter required organizational and client information into required databases, maintain data entry requirements by following data program techniques and procedures.
• Verify entered client biographical information by reviewing, correcting, deleting, or reentering data. Ensure no duplication of files.
• Maintain client confidence and protect operations by keeping information confidential.
• Generate form response letters to client inquiries where appropriate.
• Prepare paper filings and copies of court documents for legal staff and clients.
• Prepare regular statistics for grant reporting purposes.
• Work with legal staff to organize and maintain client files (both paper and electronic).
• Other duties as necessary—which may include but are not limited to: coverage of reception duties, traveling to other facilities to get signatures, translations, assisting with document collection, scanning, photocopying, collating, and faxing information.
• Prepare, proofread, and send documents as assigned.

Other Duties & Responsibilities:

• Participate in organizational fundraising and outreach efforts as requested.
• Participate in developing and implementing special projects or presentations.
• Other duties as assigned

Minimum Requirements:

• Bachelor's Degree preferred. A combination of relevant experience and education will be considered.
• Demonstrate commitment to advocating for indigent immigrant clients in a respectful and empowering way.
• Demonstrated commitment to advocating for indigent immigrant clients in a respectful and empowering way, zealous support of the Florence Project’s mission, and displays a commitment to diversity and inclusion.
• Must be comfortable working with people with criminal convictions.
• Strong legal research.
• Strong interpersonal skills and the ability to work with diverse populations.
• Ability to communicate effectively verbally and in writing.
• Highly organized, an innovative thinker, and work in high-volume settings with limited resources.
• Accuracy and attention to detail a must.
• Ability to do repetitive tasks for long periods of time.
• Strong interpersonal skills and the ability to work with diverse populations.
• Ability to communicate effectively verbally and in writing.
• Excellent problem solving, research, and analytical skills.
• Effectively manage multiple projects and meet deadlines.
• Demonstrate to be a hardworking, flexible, respectful team player that can work effectively in a collaborative, innovative, and client centered work environment. Ability to work independently, be adaptable and reliable in the face of conflict, pressure, crisis or changing priorities.
• Exhibits high ethical standards and the ability to maintain confidentiality.
• Must be able to pass federal and state background checks.
• Travel is required for this position.
• Must have a valid driver’s license and reliable transportation.
• Proven computer skills. Advanced understanding of basic office applications.

Preferred Knowledge, Experience, Skills, and Abilities:

• Prior work or internship experience working with trauma survivors or individuals with mental health issues is a plus.
• Prior office administrative experience is strongly preferred.
• Prior work or internship experience in immigration rights, human rights, criminal justice, or a nonprofit legal services setting is a plus.
• Prior advocacy work in immigrant rights, human rights, LGBTQ rights, criminal justice, or experience working with trauma survivors is a plus.
• Experience with databases and data tracking (i.e., Legal Server) is a plus.

Working Conditions/Physical Demands:

• Operate in a professional office environment and requires the ability to sit for long periods of time with intermittent walking, standing, bending, squatting, pulling and pushing.
• Ability to use standard office equipment such as scanners, computers, keyboards, phones, shredders, photocopiers, and filing cabinets.
• Requires the ability to lift up to ten pounds -- accommodations may be available.
• Requires travel regularly between offices, and secondary work locations.
• This position requires travel and frequent time in detention facilities and immigration courts located in Maricopa County. Occasional travel to other offices and locations as needed.
• Effective September 1, 2021, FIRRP has implemented a mandatory COVID-19 vaccine policy. To comply with this policy, active employees must be fully vaccinated by October 15, 2021. Employees seeking an exemption due to a medical condition or sincerely-held religious belief should contact our Human Resources Department at humanresources@firrp.org. Please acknowledge you've read the statement above.

Salary & Benefits

This is a full-time position. Salary is competitive for our field and geographical area and is commensurate with experience: $43,000-$54,000 Annually. We strive to create and uphold a positive, supportive, and inclusive work environment for all staff.

We offer excellent benefits, including:

• Medical plans including health, dental, vision coverage, subject to plan terms

• Short Term Disability

• Eligibility for group benefits such as voluntary life insurance, subject to applicable waiting periods

• Retirement plan, subject to plan terms

• Paid Time Off earned on a biweekly accrual basis- Twenty-five (25) Days of Vacation Time, annually

• Five (5) Days of Medical/Sick Time, annually

• One (1) Day of Personal Time, monthly

• Eight (8) Week Paid Sabbatical, after three years of employment

• Bereavement leave.

• Company-paid federal holidays, all observed

• Eligible for Parental Leave which includes Twelve (12) paid weeks

• Mileage reimbursement for travel between offices and places of work.

• Relocation Assistance for out of state new hires available for some positions.

Application Process:

This is an immediate opening. Salary is commensurate with experience. The position will remain open until we receive enough qualified applicants. To apply, please submit a cover letter detailing your interest in the position as well as your resume, three professional references. Applications will be reviewed on a rolling basis, and candidates are encouraged to apply early. Only those selected for an interview will be contacted. The Florence Project values diversity in the workplace and strongly encourages applications from people of color, LGBTQ individuals, persons with disabilities, and members of underrepresented communities.

At FIRRP, we recognize that people come with a wealth of experience and talent beyond just the requirements of a job.  If your experience is close to what you see listed in our current job opportunities, please still consider applying.  Diversity of experience and skills combined with passion is a key to innovation and excellence, which is very much valued at FIRRP.  Therefore, we encourage people from all backgrounds to apply to our positions.  Please let us know if you require accommodations during the interview process.

This job announcement is for informational purposes only and is subject to change and modification without notice. This job announcement includes a non-exhaustive list of responsibilities, qualifications and requirements of the position, but does not necessarily include all the job functions of the position.  This position is eligible for membership in the union Proyecto Solidaridad-FIRRP affiliated with OPEIU Local 251.