Humanitarian Program Assistant

Internal/External Posting Notice

Title:                                             Humanitarian Program Assistant

Department:                                International Programs

Status:                                         Full-time, 2-year term, unionized

Location:                                     Ottawa, ON (remote available)

Immediate Supervisor:               Manager, Humanitarian Unit

Salary:                                          $51,636 - $67,950

Level:                                            Band 1

Application Deadline:                 March 3, 2023

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program. Our comprehensive employee benefits package includes robust health, dental and wellness benefits, flexible working conditions and generous vacation and other leave provisions.  We also offer the opportunity to be a part of our global movement for change! If you are passionate about tackling poverty, inequality and injustice around the world, believe in advocating for women’s rights and ending patriarchy, and share our values of Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team!

S****COPE OF POSITION:

Under the direction of the Manager, Humanitarian Unit, the Humanitarian Program Assistant (HPA) provides overall program and administrative support to the Humanitarian Unit. The HPA supports program information management; administration and planning; program development; as well as support to program communications and fundraising for all programs within the Humanitarian Unit.  Like all positions in the department, the HPA supports the application of Oxfam’s feminist principles in ways of working, and in Oxfam Canada’s international programs implementation.

MAJOR RESPONSIBILITIES**:** (This is not an exhaustive list of duties to be performed)

Program support:

• Maintain data and files on partners, projects and contracts in keeping with organizational standards;
• Provide program administration and information management support (e.g. updating templates, extracting and formatting lessons learned etc.);
• Provide administrative support to the Humanitarian Unit manager with regards to project implementation and tracking;
• Other related duties as assigned.

Humanitarian Unit administration and planning:

• Participate and support organizational processes, including appeal fund monitoring and disbursements, humanitarian team meetings, departmental retreats, working groups and committees (inter-departmental or otherwise) as assigned;

• Support the Humanitarian Unit Manager to track fund balances, program cost recoveries and data entry of budget information;

• Provide administrative support to the Humanitarian Manager on events and activities as needed;

• Provide support to the Director of International Programs (DIP) on organizing departmental events and training activities, as needed;

• Other related duties as assigned.

New Business Development support:

• Provide administrative support, as directed by the Manager, in the development of new proposals (institutional or private humanitarian donors);
• Prepare agreements for small grants and appeals (donor contracts, partnership agreements, etc.) as directed by the Manager;
• Other related duties as assigned.

Communications and fundraising support:

Support effective linkages and communications with external stakeholders, specifically, on the following:

• Provide updated content, as requested, and directed by the Manager, on the Emergency Response Fund (ERF) and other humanitarian online pages;
• Support the Humanitarian Unit by reviewing for accuracy program content being used by Fund Development, Communications or International Programs departments. Act as member of the Emergency Response Team and support joint humanitarian and fund development appeals at Oxfam or through the Humanitarian Coalition;
• Other related duties as assigned.

REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES**:**

• University degree in international development, humanitarian studies or related field;
• A minimum of 2 years’ experience in providing administrative support to international development or humanitarian programs. Internship(s) will be considered as experience;
• Experience in the preparation of funding applications, project reports and related documentation;
• Knowledge of various technical and social media applications that could be used to promote Oxfam’s long-term development and humanitarian messages;
• Understanding and demonstrated knowledge of key issues related to long-term development or humanitarian action;
• Excellent verbal and written communication skills in English. Fluency in French, or Spanish is an asset;
• Demonstrated ability to prepare documents and presentations that exhibit analytical capacity;
• Demonstrated capacity to understand and apply established financial and administrative procedures;
• Commitment to, and knowledge of, gender equality and women’s rights;
• Proven capacity to work collaboratively and proactively with colleagues in a team-based organization and to engage with a variety of counterparts (government and non-government), funders, and the public;
• Proven ability to work in a self-directed manner in time-bound and sometimes stressful circumstances;
• Proven ability to work effectively both independently and in a team-based environment;
• Strong interpersonal and organizational skills;
• Strong computer skills in word processing, spread sheets, e-mail and Internet;
• Willingness to sign and abide by the Oxfam Code of Conduct.

Other:

• Ability to work flexible hours if needed.

In addition to competitive pay, we offer:

• 35-hour workweek and the ability to work flexible hours
• A hybrid workplace where staff can work from home and the Ottawa office
• 4 weeks paid vacation per year, plus paid office closure between Christmas and New Year
• Extensive health, dental and wellness coverage for you and your dependents
• Paid sick days, and additional time off for personal and care responsibilities
• Pension plan contributions
• Caring, compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives
• Regular opportunities for all staff across Canada to meet – in person and virtually – to learn, connect and grow as a team!

** MUST be eligible to work in Canada **

If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply.

Oxfam Canada is committed to diversity and equity around the globe and in our workplace. All our work is led by three core values: Empowerment, Accountability, Inclusiveness. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

Important Note: All offers of employment are conditional upon signing our strict code of conduct, subject to satisfactory references and may be subject to appropriate screening checks. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for Oxfam Canada.

For additional career opportunities within Oxfam Canada, please visit oxfam.ca/employment-oppportunities. Please note that we are not able to offer internships or overseas volunteer placements.

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We thank all those who apply, however, only those selected for an interview will be contacted.