HR Assistant

Overview

Are you someone with developing leadership and technical capabilities?  Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? If you enjoy entrepreneurship and innovation, this opportunity is for you! As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity

We are currently seeking candidates for the position of Human Resources Assistant to join Dillon’s HR team. This exciting and dynamic opportunity includes exposure to participate in many key human resources functions in an administrative capacity.

This role is based at our Toronto office. We offer flexible work hours to help balance the competing demands of work and personal life.

You will have the opportunity to be part of a fast-paced, dynamic, and agile HR team and support various operational functions and special projects. The nature of the role is dynamic and the scope of responsibilities may change from time to time to support evolving business needs.  This role will report to the Manager, Human Resources.

Responsibilities

What your day may look like

Support HR activities (70%)

• Assist with a variety of human resources administrative services including support and coordination to COEs of key HR functions: Talent Acquisition, Performance Management and Compensation, Employee Relations, Vendor & Contract management, Inclusion & Diversity, to name a few

• Support the Dillon and SOAR HR business partners, Recruitment business partners and the HR coordinator team on various administrative activities as assigned

• Participate in ongoing and new HR projects including the HRIS implementation which are critical to business success

• Assist with the completion of Statistics Canada wage surveys as required

• Maintain and update employee files

• Social media management: manage HR social media with regular updates and activities

• Media monitoring: gather and report on HR related matters in the news weekly

• Content editing: proofread / edit / format PowerPoint presentations and word / excel documents; support development of content for HR projects / programs / training sessions as assigned

• HR branding: cultivate positive employer brand by compiling, editing and posting photo and video content

• Team events: assist with the coordination and organization of HR team events. Coordinate travel arrangements as required

• Performs a variety of clerical and administrative duties in support of Human Resources

• Business travel to the Toronto office and other Dillon offices upon request

Data reporting and management (27%)

• Support tracking, reporting, and analyzing of HR data
• Draft meeting minutes, follow up with action owners on action items, report and archive them as assigned
• Support reviewing, verifying, and processing HR department invoices

Learning & Development (3%)

• Commit to self-development and ongoing learning and professional development
• Contribute to Dillon’s corporate profile through active participation in professional associations and committees

Qualifications

What you will need to succeed

• Bachelor's degree from an accredited university or post-secondary education institution
• Five (5) or more years of work experience in a corporate setting; experience providing administrative support to HR department is an asset

Experience

• Strong proficiency in Microsoft Office and G-Suite; proficiency in social media, graphic design, image and video editing an asset
• Strong analytical skills; ability to transform complex information and processes into easily digestible information for team members and stakeholders
• Knowledge of multiple human resource disciplines or eagerness to learn
• Highly efficient with effective organization skills, the ability to prioritize with a customer service focus
• Takes initiative, uses independent judgment when required and has strong problem solving skills
• Ability to organize, prioritize, plan work to meet time-based deliverables, and adapt to changing expectations
• A proven track record in handling sensitive information in a confidential and professional manner
• Strong attention to detail with a high level of accuracy
• Comfortable working independently or as a team in a fast paced environment
• Excellent verbal and written communications skills

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words result in actions that build trust
• Achievement: do the work to hit the target
• Continuous development: always learning; always adapting; always growing
• Creativity: discover new possibilities
• Courage: do the things that matter, especially when it’s hard
• Inclusiveness: enabling belonging to draw strength from our differences

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 21 offices and more than 900 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 15 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon:

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business.

We encourage you to connect with us if you require accommodation in the interview process.

We would love to hear from you!

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