SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.
Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person's best interests, we provide quality care according to their unique needs.
Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child's rights and advocate for change so all children can grow up in a supportive environment.
Location: Innsbruck or Vienna (Austria)
Duration: Part-time, Unlimited
It is our mission to enable transparency, accountability as well as the efficient and proper use of funds in the Federation. We provide services to Member Associations especially policies, tools, consulting, training and monitoring. We coordinate the allocation of programs to funding partners and co-ordinate and execute the flow of funds between these funding partners. We manage financial risks of the Federation on an on-going basis, focusing on accountability in the use of resources and sustainability in the federation-wide funding model. We provide information relevant to management and legal bodies for controlling and decision-making. We see our role as an integral part of the Federation and act as financial business advisors while ensuring fiduciary compliance.
SOS Children’s Villages is receiving various types of income, such as institutional funds, sponsorships, emergency funds, legacies or corporate donations. For strategic or legal reasons in a growing number of cases it is decided that SOS Children’s Villages is best placed to lead or be part of project consortia applying for third party funding (e.g., from governments, humanitarian or development agencies, etc.)
In particular, in order to ensure good project management and contract compliance in Institutional Partnership Development grant agreements, SOS Children’s Villages hereby puts in place the required capacity and resource in the field of financial grant management and project controlling such as member associations at all levels have built capacities for financial management of project grants (and also other fund types) in the past.
Tasks & Responsibilities
- Manage and monitor all finance-related aspects of SOS Children’s Villages-led or SOS Children’s Villages -co-funded projects, in close collaboration with Institutional Partnership Development, Individual Giving, International Corporate Partnership, Global Emergency Response, Integrity, Compliance and Legal, and the regional offices.
- Manage and monitor the project set-up and maintenance in SOS Children’s Villages Systems so that all contractual or internal requirements also in very specific/unusual project constellations can be fulfilled.
- During Institutional Partnership Development application development: screen and give input to the detailed project budget; maintain the SA-KDI-led Grants Finance Overview; and support the development of MoUS / Institutional Partnership Development Partnership Agreements by providing finance-related inputs.
- Support successful Institutional Partnership Development project implementation: design and provide appropriate financial reports; support and advise implementing partners; monitor project expenditures; exchange and share learnings and challenges; support project/grant manager with finance related issues.
- Support International Office Regions/Member Associations in ensuring that all standard Finance and Controlling processes are conducted.
- Provide comprehensive financial and content updates to International Office-International Office Regions and other stakeholders
- Identify, communicate, foresee and evaluate potential risks associated with financing flows and/or direct or indirect activities for its project portfolio. Give recommendations re. mitigation plans.
- Support International Office Finance and Controlling (including Shared Treasury Services) by being an internal key account re. transfer management and accounting (e.g., check of available cash balance).
- Support correct Institutional Partnership Development project closure from financial perspective.
- Coordinate and ensure successful information flow in case of irregularities/issues/challenges.
- Ensure that internal finance processes are followed and no agreements are made that conflict with any already established Finance and Controlling procedures or deadlines. Also make sure that all internal procedures with regards to SOS Children’s Villages systems are adhered to.
- Support preparation of audits (e.g., headquarter audit ECHO, project audits).
- Support the Head of Institutional Partnership Development in reporting SOS Children’s Villages and federation level grant income, reconciling the income in the grant management system “ProDIGI” to that recorded in Member Associations and Children’s Villages.
- University Degree in a finance-related field (e.g. Economics, Finance, Business Administration, etc.)
- Minimum of 2-3 years of experience with grant management or in finance reporting
- Solid project management background and affinity with financial management/data, OR financial background with experience or affinity to project/grant management
- Very good understanding and skills in the field of financial project management (e.g., developing project budgets, project expenditure monitoring, project financial reporting, project financial audits, etc.)
- Excellent analytical and creative problem-solving skills
- Ability to work under pressure and handle stress
- Ability to plan and work systematically towards deadlines
- Networking and teamwork work
- Proficiency in English language (written and spoken), German, French or Spanish would be an asset
- Willingness to travel
- Work permit for the country you are applying for (willingness to relocate if needed)
- Practical experience in financial grant management of third party funded development or humanitarian projects (e.g., EU, UN, etc.)
- Knowledge in accounting/bookkeeping
- Experience in working in an international environment/international organization with a global scope / development NGO
- Interest in development/socio-political issues
- Technical Skills (MS Excel, D365, Dynamics NAV, Power BI, etc.)
- A diverse range of interesting tasks in a leading INGO multicultural working environment
- As a responsible employer we provide a range of training schemes and encourage educational enhancement
- A salary that will be commensurate with experience and qualifications
- 14 salaries/year
- Overtime – does not get lost and can be taken as hours off
- Home-office possibility (from your official home address in Austria)
- Possibility to work from abroad max 25% of your working time
- 25 days of paid annual leave
- Choice between Innsbruck and Vienna office
What We Stand For
SOS Children’s Villages is committed to creating and maintaining a safe working environment for our staff, the children and young people and the communities that we work for. The organization prohibits harassment, exploitation and abuses by or of any employee, supervisor, manager, child, young people, community, contractor, applicant, or other individual with whom SOS Children’s Villages employees come into contact by virtue of their work. All employees are expected to carry out their duties in accordance with our prevention and protection against Sexual Harassment, Exploitation and Abuse policy.
In addition, SOS Children’s Villages apply a zero-tolerance concerning any fraud situation. The organization does not charge a fee at any stage of the recruitment process.
Successful candidates will have to submit an updated police record and be subject to background checks.
If you are interested in this position, please submit your detailed application in English by the 23rd of April, 2023 at https://careers-sos-kd.icims.com
Due to the high level of responses, SOS Children Villages can only respond to shortlisted candidates.