All Hands and Hearts is hiring a
Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome. Position Purpose
A versatile position within a dynamic nonprofit that provides community-inspired, volunteer-powered disaster relief. The position is full-time and is responsible for the logistics of the project(s) and managing the program finances. These include materials and tool procurement, creating and maintaining relations between All Hands and Hearts and local contractors and suppliers, and facilitating coordination of volunteer teams to and from work sites. This position is also responsible for ensuring payments are made in an appropriate time frame, and financial records are accurate. The position acts as a liaison between the field and office teams to maintain a smooth workflow and ensure sites are ready for work.
Reporting Relationships
Dotted line reports to Business Analyst
Roles reporting to position None
Approximate number of reports 0
Essential Functions
Work with the site teams and Project Manager to manage site logistics, procurement of construction supplies, tools, and materials and lead relationships with local suppliers and local workers/contractors.
In coordination with the project teams organize regular tool and material inventories and tool repairs for all worksites.
Maintain accurate tracking systems for purchased tools and materials for all sites.
Responsible for petty cash distribution, management and reconciliation.
Daily, weekly and monthly expense tracking and reporting the program budget, both on program and to off program finance team, and support in managing program budget.
Assist the Operations Manager, Project Manager and Program Director with budget tracking and cash-flow projections for the whole program.
Schedule vendor timely payments through petty cash or wire transfers as needed. Facilitate and manage payroll for local staff in compliance with local regulations and local partners.
Assist the Operations Manager with the procurement of medical and base supplies when necessary.
Brainstorm and implement cost-saving initiatives on program.
We have decided to relax the requirement for Covid-19 vaccination for on program staff. While we still strongly recommend Covid-19 vaccination, along with other standard and travel immunizations as recommended by the CDC and WHO, Covid-19 vacation will no longer be required.
Perform other duties as required.
Position Requirements
Working Conditions and Physical Demands
Constantly works in outdoor adverse weather conditions
Frequently moves items weighing up to 40 lbs on work site or on base
Frequently operates computer
Must be able to remain in a stationary position
Frequent travel
Regular driving and/or moving between base, suppliers, and sites
Living in communal environment
High stress situations
Compensation & Benefits
All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.