Field Project Assistant

Job Title:                                             Field project Assistant (FPA)

Function:                                            Logistics, Administration and Finance

Duty Station:                                      Zummar, Iraq

Administrative Line Manager:          Team Leader

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath through the implementation of unarmed civilian protection programming. NP implements programming through the deployment of civilian protection teams to the field and is continuing to scale up to meet the growing needs in the communities we serve. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction.

JOB PURPOSE

The objective of this position is to provide logistical support to the team. The FPA is responsible for supporting operations for the team, under the direction of the Team Leader. As with all field staff, the FPA will contribute information regarding security and general context updates. The FPA is tasked with ensuring the Field Office and NP vehicles are equipped, maintained and secure. In addition, the FPA provides administrative support to the team.

RESPONSIBILITIES

Procurement:

• Lead on raising procurement requests with the Operations Department
• Manage procurement processes and relationships with contractors and suppliers
• Ensure that invoices, bills, and other financial documents comply with NP guidelines and policies

FINANCE

• Support the team leader in managing the field cash and carry out cash count daily, weekly and monthly according to the need.
• Fill the finance tracker on a regular basis and ensure the proper management of receipts and overall support documentation such as approvals, PRs, good receiving notes, contracts, invoices.
• Supporting the Finance Department via preparing, filling, scanning, photocopying and archiving documents as per request and/or need.

Assets:

• Under the supervision of the Team Leader manage assets including equipment and materials

Fleet:

• Provide direct support to the Team Leader on the organizing of vehicle movements, using up-to-date security information
• Responsible for oversight of vehicle maintenance in the field offices including ensuring that all vehicles have: spare tires, first aid kits, emergency tool kits, emergency contact numbers, and copies of access letters.
• Organising the rotation and allocation of drivers for movements, if directed by the Team Leader.

Office & Guesthouse Management

• Support the Team Leader in the day-to-day running of offices and proactively improve the office environment, including by suggesting changes and adjustments
• Oversee any upgrading/maintenance work on NP premises to ensure they meet security standards and protocols
• Ensure the caretaker and guards have all the necessary tools and working conditions to smoothly implement cleaning and maintenance services in the field.

Other

• Perform any other work duties assigned by the Team leader

QUALIFICATIONS AND COMPETENCIES

Essential

• Ability to support field staff when required
• Excellent organization and administrative skills
• Creative problem-solving capabilities
• Excellent relationship-building skills
• Understanding and appreciation of NP’s non-partisan approach to working in Iraq
• Understanding and appreciation of the importance of confidentiality
• Understanding and appreciation of the importance of representing NP, both during and outside of scheduled work hours
• Ability to work in a multi-cultural environment, with different cultural norms
• Proficiency with the Microsoft Office suite essential
• Strong English language abilities (both verbal and written) are essential

Other Requirements

• This position is open to nationals of Iraq only
• Local relationships and knowledge of Zummar are required

HOW TO APPLY

• Candidates meeting the above requirements are requested to send CV (max. 2 pages) and cover letter (max. 1 page). Incomplete applications will not be considered.
• The closing date for applications is 20th January 2023
• Interviews will be conducted on a rolling basis. Candidates may be identified before the closing
• Only nationals will be considered for the position. Candidates from Zummar are highly desired.

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, people in communities we serve, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

NO FEE

PLEASE BEWARE OF FRAUDULENT JOB OFFERS. NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE OR ASK FOR FINANCIAL TRANSACTIONS AT ANY STAGE OF THE RECRUITMENT PROCESS (INCLUDING APPLICATION, INTERVIEW, MEETING, TRAVELING, PROCESSING TRAINING, ETC). NONVIOLENT PEACEFORCE WILL NOT REQUEST INFORMATION ON APPLICANTS’ BANK ACCOUNTS.