FuelPositive is hiring an
We are growing our team and are looking for an experienced Executive Assistant to join our organization. This position is responsible for providing critical support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO) by performing a broad range of administrative and operational functions essential in driving the company forward. In this role, you must exercise a high degree of judgement, independence, and professionalism. You will have to be aware and have the pulse of your leader's needs and of the organization's needs while acting as a gatekeeper and ensuring a seamless day-to-day experience.
Who we are:
FuelPositive is a Canadian-based, clean technology company, working to fight climate change by creating and developing practical, clean, and sustainable carbon-free solutions that can be implemented economically now. Above all, we believe in being kind – to the earth, to each other, and to ourselves. We believe that being kind will pay dividends for us all. It’s all about Fuel for a Mindful World.
What we make:
Our lead product, an onsite, containerized Green Ammonia production system that is modular and scalable, will revolutionize clean energy through a patent-pending, first-of-its-kind technology invented in Canada. The system takes air, water, and a sustainable electricity source to produce green anhydrous ammonia with no carbon emissions. Adoption will dramatically support global targets to reduce CO2 emissions. And our decentralized, in situ approach will bring supply chain independence to our first customers – farmers – for the first time.
If you want to make a Positive impact, be relevant and make a change, join our team, and become a part of the solution!
What YOU will do:
In this position, you will work closely with our CEO, COO as the lead assistant to the two positions by performing a wide variety of complex and confidential administrative tasks. Using your strong interpersonal, time management and organizational skills, you will provide communication, scheduling, and operations support. You will manage all aspects of the CEO’s and COO’s agendas to ensure meetings are well-organized, giving appropriate priority to internal and external clients and business partners. You will coordinate meetings, including preparing agendas, presentations and reports, as well as assisting with event planning, coordination and booking as needed as it pertains to the CEO and COO, including handling all travel arrangements including flights, hotels, and ground transportation. Obtaining visas, passport renewals, or any other travel documents is something that you love to do. You are never satisfied with the status quo; “how can we do this better?” is part of your way of thinking. These are some of the day-to-day activities, and you will perform some ad-hoc projects at times but there is more. Does this sound exciting? Then, keep reading.
Who YOU are:
You’ve seen our values, and they resonate with you. Recognized as being highly collaborative and a strong communicator, you are known to have exceptional judgment and organizational skills. A great sense of humour and upbeat personality will allow you to fit in nicely with the team. You are regarded as highly adaptable, agile and calm/poised when faced with change and/or ambiguity. You are friendly, helpful, collaborative, and have a track record of delivering high quality results, making you an invaluable partner and key contributor to the success of the team. Willing to take initiative, you have a keen sense of urgency in delivering tasks and strong follow-through in prioritizing, coordinating, and planning in a high volume and fast paced environment. You have 5 or more years of experience supporting executive leadership in a corporate environment and possess a Diploma in Business Administration. Strong familiarity with Microsoft Office enterprise products and a passion for implementing technology to increase efficiency.
Why you will love us:
We are a team in the truest sense of the word. As a group, we are looking to make a positive impact in our world and are excited to have others join us. Each person we invite to join the team shares our values and will be able to provide specific skills to guide us in achieving our mission. We want to create a space where you can show up as you are – you can share with us, learn with us, and grow with us as a team.
Perks of joining us:
We offer competitive compensation; we want to find the right person for this position, and we will compensate accordingly, based on the experience you bring. Additionally, we want to prioritize your wellness – you will be part of our comprehensive benefit plan and enjoy paid time off, including our Flexible Friday program, which will help to support your health and wellbeing. We also want you to feel appreciated and have fun! We are building a culture that celebrates people because we all need to feel valued. We formally recognize birthdays, anniversaries, new hires, and outstanding personal achievements. We’ve created a comfortable workplace and a sophisticated manufacturing shop and R&D lab in Waterloo, Ontario, that will make you proud. And you can bring your dog to work - we are a dog-friendly company! Got any other suggestions? We want to hear them because the strength of our company is in our team.
We thank all applicants for their interest; only those candidates selected for an interview will be contacted. FuelPositive welcomes and encourages applications from people with disabilities. FuelPositive is committed to providing a barrier-free application and interview process for all candidates. Should you require accommodation due to a disability or medical condition at any point throughout the hiring process, please contact us at hr@fuelpositive.com.
FuelPositive is an equal opportunity employer, committed to diversity and inclusion in the workplace. We do not tolerate discrimination and harassment of any kind based on citizenship, age, family status, race, sex (including pregnancy), creed, sexual orientation, gender identity, gender expression, place of origin, disability, or any other protected characteristic as outlined by the Ontario Human Rights Code.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. We make hiring decisions based solely on qualifications, merit, and business needs at the time.