Civil Project Coordinator

Overview

Are you someone with strong leadership and technical capabilities?  Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a thought leader, a trusted advisor and a problem solver? If you enjoy entrepreneurship and innovation, this opportunity is for you! As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity

Dillon’s Communities and Environment technical group is looking for a Civil Project Coordinator to join our multidisciplinary team of professionals. You will have the opportunity to work on new and exciting projects you will be a welcome addition to our dynamic Water/Wastewater team.

You will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

This position is available at one of our Dillon Atlantic Canada offices:  Windsor.

Responsibilities

Project Coordination & Administration (94%)

1. Provide administrative assistance to project managers supporting the successful completion of civil infrastructing project work (i.e. the preparation, monitoring and execution of project plans, reports, proposals, contracts, reviews, etc.)
2. Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
3. Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, etc.)
4. Track, verify, and process sub-consultant/sub-contractor invoices
5. Review proposals for quality check of fee tables and appropriate terms and conditions language
6. Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings and facilitating responses to information from the technical teams.
7. Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and project coordination. Some potential examples as follows:
   • Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groups
   • Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
   • Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
   • Support for the development of project documentation (e.g. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews

Learning and Development (6%)

1. Commit to self-development and ongoing learning and professional development.
2. Contribute to Dillon’s corporate profile through active participation in professional associations and committees.

Qualifications

What you will need to succeed

1. 0-3 years technical administration related experience or demonstrated combination of education, skills, knowledge and experience
2. Post-secondary education in an business administration related program is considered an asset

Experience

1. Understanding of basic accounting principles, terms and financial functions
2. Proficient in the use of Microsoft Office, specifically Word, Excel. and PowerPoint
3. Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
4. Professional verbal and written communication skills
5. Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
6. Strong interpersonal skills and a positive “can do” attitude
7. Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
8. Experience in MS Project is considered an asset
9. Familiarity with the Google Workspace (e.g., Gmail, Google Calendar, Google Drive) is considered an asset
10. Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

• Employee share purchase plan

• Dillon is 100% employee owned and share ownership is open to all full-time regular employees

• A competitive compensation package

• Comprehensive health benefits

• Generous retirement savings plan

• Student loan repayment assistance with matching employer contributions

• Flexible work hours and remote working options

• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs.  We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life.

• Early Career Development (ECD) program

  • We are committed to developing the skills and knowledge of our people at every stage of their career. The ECD program is designed to accelerate the development of successful consulting careers of new graduates. The program focuses on a mix of skills and behaviours that align with technical, consulting, clients, business acumen, and early leadership.

• Focus on Innovation

• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities

• Employee and Family Assistance Program (EFAP)

• A variety of EFAP tools and online resources to support well-being are available to all employees

• Wellness Subsidy

• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes  and dance classes

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 16 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon:

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business.

Please connect with us if you require accommodation in the interview process. We would love to hear from you!