Bid Coordinator

About the Opportunity

Ethos Urban is seeking an energetic and focused Bid Coordinator or Bid Writer to join our team. This role will suit a dynamic and vibrant individual looking to support not only the operations and delivery teams, but the broader national Ethos Urban business. Ideally located in the Sydney CBD (but flexible between our Sydney or Melbourne Offices), the ideal candidate will have experience working within a similar fast-paced professional services environment. The role will focus on positively supporting the efficient delivery of our business operations, improving efficiencies and continually looking for areas to improve on.

The ideal candidate will be a self-starter and want to join an organisation that is growing across the eastern seaboard of Australia. Reporting to the National Bid Manager, this role will be responsible for:

Key Responsibilities

• Working with sales leads/project directors and broader team to deliver on our win strategy and ensure that approach is well developed, consistent and compelling.
• Partnering with the Bid Lead and/or Business Directors to deliver high quality bids and submissions including EOI, RFP, RFT, Client Presentations, Capability Statements and RFQs
• Support sales lead(s) on administrative business development / growth tasks such as opportunity tracking and CRM management
• Participation in project groups and special projects both regionally and nationally as directed by the National Bid Manager
• Management of Tender Portals
• Assisting the National Bid Manager to ensure the bid management process is optimized, and presenting our best-in-class services and offering to market

Who We Are Looking For

This position would be suitable for an individual who thrives in a fast-paced environment and is adept at building strong professional working relationships with internal and external stakeholders. The Bid Coordinator will have the skills to work diligently support to a multi-faceted national business. The successful candidate will be able to demonstrate the following capabilities:

• Ability to work in an agile environment multitask and prioritise workload to meet deadlines
• Exampled experience in quality control, risk management & attention to detail
• Strong commercial/business acumen
• Experience using the MS Suite, SharePoint, Adobe Creative Cloud & other business collaboration tools
• Experience in managing stakeholders and competing deadlines
• Knowledge or experience in best practice bid writing methodologies
• Advantageous but not essential: Tertiary Degree in Arts, Journalism, Marketing, Business, Design or associated qualification.
• 1-2 years experience as a Bid Administrator/Coordinator

About Ethos Urban

We believe bringing collective intelligence to complex decisions delivers a better urban experience. Our towns and cities are always changing, and we know this creates choices that can make a difference to the quality of our urban living. We believe we can always improve the urban life experience by creating engaging places that connect us to where we need to go, meet our changing needs and create opportunities for everyone to thrive.

For over 25 years our people have worked in partnership with the public and private sectors to provide them with the momentum to realise their ambitions for better places, communities and cities.

Why Work With Us?

The business of creating a better urban experience is a complex one. It requires patience, diligence, intelligence and perhaps most importantly, a passion for making a difference to our experience of urban life.

What we do and the way that we do it is unique. We view each project as a complex puzzle that requires different perspectives and alternative angles to solve it. At Ethos Urban, no one individual ever has the answer. It’s only when we bring people with different specialisations from different teams that we can see the full picture and then the way forward. We call it collective intelligence.

We continue to hire great people with a diversity of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander people, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. We encourage applicants from any background to apply to join Ethos Urban!

We back our people: We are proponents of flexible work, we provide generous leave provisions including purchased leave (up to 4 weeks annually in addition to your standard 4), 18 weeks paid parental leave regardless of your parental definition, paid study leave & access to transitional coaching. In addition, we cover your industry memberships, we provide an access to an array of great learning and personal development initiatives and incredible career pathways. For more please visit our website.

We have adopted the globally recognised United Nations Sustainable Development Goals as our ESG framework. The 17 Sustainable Development Goals (SDG’s) is a clearly defined pathway to improving our world, and how business can align its goals and actions to help us all collectively get there.

How to apply

Interested in joining our team? We’d love to hear from you. Send a cover letter and CV to recruitment@ethosurban.com.