Associate Specialist, Events - 23097

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks an Associate Specialist, Events.

Major Function

Events are integral to the Development Department’s strategy and designed to engage and maintain current donors while expanding the base of donors and prospects. This position is responsible for organizing and providing logistical recommendations and support for regional prospecting, cultivation, stewardship and institutional events, while executing on some limited administrative support tasks including expense report processing and data entry.

Responsibilities

• Collaborates closely with events director, events manager, gift officers, volunteers, and others to ensure smooth operations throughout all stages of event planning.
• Conducts research, including scheduling onsite visits as necessary, and provides comparative cost analyses for event venues, vendors, and hotels for event teams.
• Collaborates with WWF-US General Counsel’s office in overseeing the full cycle of the vendor contract/agreement process.
• Key contributor to all events communications, including responding to inquiries in a timely, engaging, and professional manner.
• Manages event registration and ensures high quality and accuracy in the production of necessary meeting materials.
• Provides on-site expertise and management of events as necessary.
• Oversees all event follow-up tasks in a timely manner, including completing records in the Customer Relationship Management (CRM) system, bill payment, and maintaining organized digital events files.
• Maintains and regularly audits event planning systems and data including guest recordkeeping, event registrations, donor/prospect record creations, and other regular data integrity/system maintenance tasks as needed.
• Develops and distributes event summaries to present to Development staff to better inform future events.
• Provides quarterly donor engagement analysis reports with customized metrics related to event activity measures, gifts, and other data necessary to inform business decisions by team leadership.
• Stays current with event trends.
• Performs other duties as assigned.

Qualifications

• A Bachelor’s Degree (or equivalent experience) required, plus a minimum of two years’ professional experience in event coordination and execution.
• Must possess the confidence and professionalism to be able to work independently and successfully with leadership volunteers, the full spectrum of Development donors, executive and senior staff, consultants, vendors, and venues.
• Knowledge of Blackbaud CRM or other constituent management databases is required.
• Ability to construct complex, accurate reports from database system data is preferred.
• Knowledge of fundraising preferred.
• Demonstrated comprehension of standard development practices and techniques.
• Strong verbal and written communication skills and demonstrated ability to articulate complex ideas clearly, accurately, and concisely.
• Excellent organizational and analytical ability and judgment.
• Ability to self-motivate and work well independently and with others.
• Able to work on multiple projects simultaneously, set priorities, and meet short deadlines.
• Possess a demonstrated interest in environmental policy and conservation issues and a commitment to the goals of WWF.
• Ability to maintain confidentiality.
• Ability to bridge relationships and communication between multiple departments.
• Detail oriented.
• Strong project management skills.
• Experience entering information into donor/fundraising database systems.
• Travel (approximately 25% and often independently).
• Proficiency in Microsoft Office Suite.
• Committed to building and strengthening a culture of inclusion within and across teams.
• Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
  • Demonstrates courage by speaking up even when it is difficult, or unpopular.
  • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
  • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
  • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

WWF is committed to maintaining a safe and healthy workplace and requires all US-based staff to be fully vaccinated for COVID-19.  WWF will consider requests for accommodation from the vaccine requirement based on disability, medical contraindication, sincerely held religious belief, or any other category protected by federal, state, or local law.

To Apply:

• Submit cover letter and resume through our Careers Page**,  Requisition #23097**
• Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.