Assistant Corporate Services Manager - East

Overview

The Assistant Corporate Services Manager is responsible for ensuring the organization’s facilities are managed effectively, and monitoring sustainability along with implementing sustainability projects.

Responsibilities

• Undertake day-to-day facilities tasks including the continued operation of the organization facilities through a cost effective and efficient maintenance program.
• Support the Corporate Services Manager with the smooth delivery of facility related projects and activities.
• Ensure the organization operates its facilities in a sustainable manner by continuous monitoring and introduction of sustainable practices.
• Support the Corporate Services Manager with the continued management of organization’s property portfolio and advise of critical dates/activities as required.
• Correspond with key suppliers and contractors to undertake maintenance, installation and removal of facilities fixtures and fittings and/or furnishings as required.
• Ensure that service levels are maintained with key suppliers and issues are considered and acted upon in a timely and professional manner;
• Provide support for other Corporate Services teams across locations to meet service deadlines/tasks as required.
• Management of corporate relationships with service providers (housing, immigration, visas, travels) ensuring activities are fully compliant with Business Code and local legislation.
• Manages day-to-day service requests from stakeholders and customers (day-to-day administrative management of the employee life-cycle)
• Track the use of office consumables – stationery and refreshments – highlighting any unusual trends.
• Periodic canteen inspection and ensure 100% compliance with H&S/food handling requirements
• Follow up with Procurement, vendor and Finance departments for prompt delivery and payments to Service Vendors.
• Preparation and making ready available office/residential space for new and existing staff.

Immigration Matters

• Ensure monthly NIS returns are completed on time and correctly.
• Ensure proper documentation maintained for all expatriates

Education/Qualifications

• A minimum of a bachelor's degree or equivalent
• Professional certification in Facilities Management would be an advantage

Experience

• 2-3 years working in a large organization in a similar role
• Experience in any area of corporate services i.e. vendor management, facilities, events, would be an advantage

Knowledge & Skills

Technical / Functional Skills:

• Understanding of facilities management and the building/construction industry.
• Understanding of document storage requirements, policies and procedures.

Behavioral Competencies:

• Work independently following instructions;
• Respond confidently and professionally to face to face and phone enquires;
• Be able to deliver projects on time and within budget;
• To manage work priorities;
• Good verbal and written communication skills
• Good customer service skills
• Good organizational ability
• Good team player

Leadership and Managerial Abilities:

• Ability to work within a rapidly changing environment

Language Requirements

Professional Proficiency in English Language