Administrative Assistant - Product Team

Who are we?

Svante is a rapidly growing clean energy technology company making commercial-scale carbon capture and removal a reality and enabling global industries to play offense in the fight against climate change that will accelerate the global transition to a lower-carbon economy. The growing success of our company is owed to our commitment to our people, our emphasis on our values, and our innovative technology. Passion is put into what we do every day.

The Role: Administrative Assistant - Product Team

Who are you?

The Administrative Assistant primary purpose is to facilitate the smooth running of the Product Department. In this role, you will be highly motivated to deliver the departments administration tasks to enable the engineering team to focus their talents on Svante’s world leading technology.

Job Duties:

• Helps engineering leadership with planning and organizing presentations, meetings, events, and business cycle needs (budgeting etc.).
• Creates high quality presentations, excel sheets and word docs in conjunction with the engineering leadership.
• Facilitates the smooth flow of departments needs into standard company documentation.
• Handles office tasks, such as filing, generating reports creating PowerPoint presentations, and setting up for meetings.
• Maintains polite and professional communication via phone, e-mail, mail, and in person.
• Makes travel arrangements, such as booking flights, cars, and hotels for the team.
• Produces and distributes correspondence weekly agendas, memos, letters, faxes, and forms.
• Prepares and reconciles expense reports.
• Contributes to team effort by accomplishing other tasks as needed.
• Keeps management informed by reviewing and analyzing special reports and summarizing information.
• Work closely with the Office Manager to coordinate events, meetings, and activities.

Skills and Qualifications:

• Outstanding communication and interpersonal abilities.
• Demonstrated ability to prioritize, juggle multiple demands, and respond to various stakeholders.
• Excellent ability to create PowerPoint presentations.
• Prior administrative experience in a related industry would be an asset.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite.
• Multi-tasker with an upbeat attitude.
• Anticipates the needs of others to ensure a positive experience.

Equal Employment Opportunity Statement

Svante is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. All Svante employees share in the responsibility for assuring that, by our personal actions, the policies are effective. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.