Administrative Assistant

Overview

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity

We are currently seeking motivated candidates for a four month (May to August) contract position of Administrative Assistant in our London, Ontario office. This is an office-based position and will require working from Dillon’s London office Monday to Friday.

Responsibilities

What your day will look like

Administrative Assistance

• Manage the reception area half time, including the switchboard, client interaction, mail and courier arrangements, along with other reception related activities
• Assist with maintaining common areas and managing boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functions
• Maintain the office filing system, archiving, and libraries
• Arrange travel and accommodations for staff
• Maintain office supplies
• Format a variety of documents using Microsoft Word
• Edit and proofread for spelling, grammar, and consistency
• Complete document production, including photocopying, scanning, binding, and compiling PDF files
• Overall quality checks and reviews of documents, ensuring adherence to the company’s Quality Management System
• Prepare, format, and edit Excel spreadsheets
• Assist with other administrative duties as required or assigned and contribute as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively

Qualifications

What you will need to succeed

• Proficient in the use of Microsoft Word and Excel
• Professional verbal and written communication skills
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
• Strong interpersonal skills and a positive “can-do” attitude
• Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands

Experience

• Experience with document formatting using Microsoft Word is considered an asset
• Experience using PDF software to edit and compile large and complex documents is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words result in actions that build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

• Focus on Innovation
  • The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 16 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon**:**

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!