Accounts Payable Specialist

Location: Portland, OR or US Remote Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.Position Status: Full-time, Regular, ExemptSalary: US: The salary range for this role will be $46,000- $49,000 commensurate on experience**

About Mercy Corps**

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Program

Mercy Corps alleviates poverty, suffering, and oppression and works to build secure, productive, and just communities in over 40 countries worldwide. The Corporate Accounting, Payroll, Timekeeping, and Travel Departments perform vital functions for Mercy Corps globally. These groups interact with all other departmental functions and separate entities of the Agency, providing meaningful financial information to employees, management, donors, and regulators; processing global pay and vendor payments; and enabling team member travel. Corporate Accounting includes all consolidated accounting, headquarters accounts payable, annual global external audits, and global consolidated financial reporting. The Corporate Accounting Department works closely with the Treasury and International Finance Departments in consolidating field information to provide monthly consolidation of over 40 country ledgers.

The Position

The Accounts Payable Specialist is responsible for verifying payment approval, processing payments in a timely manner, and providing support to the Corporate Finance Department. Also, duties include reconciliations, account review & analysis, financial reporting, year-end audit preparation support, banking, and other financial activities.

Essential Responsibilities

• Financially review payment requests and employee expense reports ensuring compliance with coding policies and internal control requirements.
• Enter all invoices and expenses into the accounts payable system.
• Prepare and process all types of payments.
• Maintain vendor files.
• Manage of American Express Corporate Account Reconciliation system.
• Database and systems management for various processes, including 1099s, vendors, etc.
• Prepare and process monthly corporate credit card programs.
• Reconciliation of purchase card statements, directly billed hotels, visa applications, and miscellaneous accounts payable suspense accounts
• Manage facilities expenses and vendor processes.
• Manage sub-award payments made via ACH.
• Prepare basic general ledger journal entries.
• Prepare and process IRS Forms 1099.
• Maintain and update procedures specific to Accounts Payable.
• Other duties as assigned within the scope of the Corporate Finance Function.

Supervisory Responsibility

none.

Accountability

Reports Directly To: Corporate Accounting Manager

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills

• Associate’s degree in finance/accounting or equivalent experience is preferred
• 3+ years of experience in a finance-related role are required
• Knowledge of accounting systems and processes.
• Demonstrated capability of working collaboratively with others.
• Effective written and verbal communication, multi-tasking, organizational, and prioritization skills.
• Strong Excel and word processing skills, including Microsoft Office and Google Docs.
• Experience in multinational organizations, especially non-profits, is a plus.

Success Factors

The successful Accounts Payable Specialist will be able to work independently and employ effective time management skills, manage priorities, and work effectively with a wide variety of individuals, including international staff. Additionally, he/she will have strong analytical skills, attention to detail, and be able to communicate financial information in a succinct, organized manner. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, and the ability to be flexible.

Living Conditions / Environmental Conditions

This position is located at our US Headquarters based in Portland, OR, or remote. Availability during business hours (PST) is required. There is no relocation allowance available for this position. Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/short-term assignment to a field posting. Team members are expected to conduct themselves professionally and respect local laws, customs, and MC's policies, procedures, and values at all times and in all in-country venues. Fostering a diverse and open workplace is an important part of Mercy Corps' vision. Mercy Corps is an Equal Opportunity Employer, regardless of background, and is committed to creating an inclusive working environment.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme**.** We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

Covid-19 Vaccine Policy for US-Based Employees

Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status. This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.

This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment.  Team members that travel are expected to comply with host-country requirements, including vaccinations.  Failure to comply may impact your employment.  Proof of vaccination or exemption must be provided.